Get Lean and Go Green with Document Management

 In today’s uncertain economic climate, companies are looking for new ways to cut costs and streamline business processes.  At the same time, a new age of social responsibility has shifted public awareness toward preservation of the environment and a call for companies to “go green.”  Both trends have created a compelling business case for going paperless using a document management system, like doc-link^TM by Altec, that’s integrated with your Sage ERP Accpac system.  Let’s take a closer look.

All That Paper is Slowing You Down

When examining typical business processes, paperwork has often been identified as a major bottleneck.  Whether it’s the storage, retrieval, or processing of paperwork, improving the ability to instantly view and access important documents has been shown to significantly increase workplace efficiency and reduce costs.

A paperless document management system (like doc-link^TM by Altec) is designed to electronically capture, retrieve, and process documents such as invoices and checks, purchase orders, customer orders, payments, period-end reports, and much more.  Essentially, all of the paper you’re producing today is digitized, indexed, and easily retrieved using extensive search capabilities.  Documents can then be accessed simultaneously by employees on premise or away from the office. No more wasted time digging through file cabinets or searching for a misplaced invoice!  

Eliminating Paper AND PaperWORK

Beyond document storage and retrieval, doc-link also incorporates electronic workflow processing and routing through the use of customized business rules that integrate with your Sage ERP Accpac system.  Documents can be reviewed, approved, and annotated before being routed to another department or employee for further processing. doc-link users can also “rubber stamp” approvals electronically, track invoices that are currently in authorization or resolution status, view documents or vouchers side-by-side, and manage information more effectively to assist with regulatory compliance related to the secure protection of information such as Sarbanes-Oxley or HIPPA.

Going Paperless Makes Good “Cents”

Going paperless with an electronic document management system will have tremendously positive implications for your business.  In addition to a significant increase in productivity, you’ll free up office space currently reserved for paper storage, improve timeliness of document delivery to/from customers and vendors, enhance document security, save money in paper costs and postage, and extend the reach of documents to multiple people in various locations.  Perhaps best of all, you’re demonstrating corporate responsibility by getting lean and going green!

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